Part-time Clerk/Company Secretary

Our client is a charitable limited company with 7 Trustees, based in North Yorkshire. It holds a substantial amount of land and property for the benefit of the community.

The trustees are now looking for a Clerk/Company Secretary to the Trustees. This is a replacement role as the current incumbent is relocating out of the area. The role will be offered on a part-time basis of c.10 hours a week, so it would suit a candidate who is part or fully CGI qualified looking to add an extra client to a portfolio role perhaps. This role can largely be done remotely/ from home, as there is no formal office to be based at, however the quarterly Directors meetings are held face to face, so the ability to get to meetings in the Skipton area will be a practical consideration (meetings usually held Jan/Apr/Jul/Oct).

A full job description is available on request.

Duties will include;

• Preparation of agenda for meetings and attendance at such meetings, preparing minutes on a timely basis for approval by the Chairman and circulation to the Board.
• Implementation of decisions made by the Trustees at meetings where such decisions, which may relate to the formal business of the charity, are not delegated to the charity’s Managing Agents.
• Provision of advice to the Trustees at Board meetings and, as necessary, in communications issued to consult and update the Trustees on a day-to-day basis in respect of the charity’s business, and in particular in the preparation of information and briefings required for effective decision-making by the Board.
• Administration of the charity and the charitable company, liaising with and monitoring the implementation of decisions delegated to the Trust’s Managing Agents for land and property holdings.
• Administration and management of payments systems, including issuing approved grant payments, from the Trust’s bank accounts, using the approved procedures with required dual signatory approvals.
• In consultation with the Trust’s accountants, preparation of the Annual Return for the charity and of the statutory accounts for the company.
• Carrying out administration for the successful running of the Trust as a charity and as a charitable limited company, including filing of documents and maintenance of the statutory records.
• Administration of the charity’s website [and social media outlets], updating published information and posting items as appropriate, and preparing press releases as necessary in consultation with the Chairman of the Trustees.