Company Secretarial Trainee

What is a company secretary?

A company secretary is a trusted officer of a company’s board of directors with responsibility for
ensuring compliance with the Companies Act and for supporting the way in which the company is
steered and governed by its directors.

A company secretary’s typical role might include preparing and filing documents at Companies
House (the registry which holds records of all companies in the UK), preparing agendas and papers
for board meetings, attending board meetings and drafting the meeting minutes afterwards,
advising directors on matters of company law or corporate governance best practice, preparing
communications to shareholders and organising the company’s AGM.

The company secretary will also typically play a key role in major corporate transactions such as
acquisitions, bank refinancings or capital raises. It is a diverse and interesting professional role
which promises opportunities to work with the most senior individuals within an organisation.
No two days will be the same!

You can find out more about the profession here.

About Indigo

Indigo Governance is an independent specialist provider of corporate governance and company
secretarial services, working with the boards of various listed and large private companies,
including several household names. Indigo is an exciting high growth business and is seeking a
company secretarial trainee to join the team and help support its expanding client base.

Working at our offices in Southend-on-Sea, Essex and sometimes attending at client offices, this is
a role for someone looking for an entry or early-stage position to develop their corporate
governance career.

We offer a competitive salary, bonus arrangement, professional qualification support and other
benefits.

If you would like to find out more about joining our friendly and award-winning team, please
contact Bernadette Young – Bernadette.young@indigogovernance.com

More information about Indigo can be found at https://indigogovernance.com/

Why join Indigo?

• You are keen to pursue a career in corporate governance
• You are committed to working towards a professional qualification
• You value the opportunity to work on diverse projects across different sectors
• You want to be able to showcase your growing knowledge and skills
• You love variety and embrace opportunities to develop your talents
• You are excited about being an integral part of the team within a dynamic, growing business
• You are looking for a well-paid career with great prospects and a direct route to the boardroom!

Role overview

Working with your colleagues and a range of clients from the private and listed sectors, over time in
this varied role you will:

• support our clients’ businesses by accurately maintaining their statutory records and
  completing their Companies House filings on time
• ensure our clients’ compliance needs are met, including the requirements of the London Stock
• Exchange listing rules, market abuse regulations and Companies Act
• provide assistance to our clients’ boards by preparing agendas, and producing and distributing
  board papers
• learn the skills of minuting formal meetings, with early opportunities to attend client board and
  committee meetings to support experienced colleagues
• assist on a wide range of transactions and projects, from changes to a company’s structures
  and board to complex corporate actions
• contribute flexibly to our team, taking advantage of the opportunities you will be given to
  stretch yourself and learn new skills and knowledge.

Attributes

As a trusted member of our team, you will be expected to demonstrate the following attributes:

• professionalism – you will ensure that, through the high standards you demonstrate in your
  work, you exemplify the drive for excellence and ethics that underpins our company values
• expertise – you are keen to develop your knowledge, both by pursuing a professional
  qualification to become a Chartered Governance Professional (https://www.cgi.org.uk/professionaldevelopment/study) and by taking advantage of other formal and informal learning opportunities
• relationship development – you will actively engage with our clients, demonstrating Indigo’s
  commitment to delivering outstanding service
• communication – when dealing with clients and colleagues, you will be a good communicator,
  both oral and in writing, presenting your ideas, recording meeting proceedings and preparing
  board papers and reports accurately and with clarity
• organisation and accuracy – you will be skilled at managing your time well, working to
  deadlines and keeping track of various tasks to ensure that they are all completed thoroughly,
  to the required standard and at the right time
• teamwork – you will work collaboratively and constructively with clients and colleagues to
  achieve their and our objectives
• internal compliance – you will comply with our internal policies including those regulating our
  anti-money laundering responsibilities, data protection, confidentiality, time recording/billing
  practices and health & safety procedures.

Skills and experience

We are looking for someone with the following skills, experience and qualifications:

• numerate and able to prepare written work, to the highest standard
• an eye for detail and an ability to work accurately
• computer literate with a good working knowledge of MS Office, specifically Word, Excel and
  PowerPoint, and a willingness to acquire proficiency in Adobe Acrobat and our specialist entity
  management and board portals
• educated to at least A Level (or equivalent) standard. A degree, particularly in law, would be
  beneficial but we are more interested in your enthusiasm to develop your career in corporate
  governance than your existing knowledge of company law
• we are a client-facing business and therefore experience of working in a customer-focussed
  role would be beneficial.

We look forward to you joining us!