Company Secretarial Assistant

Our client seeks a motivated Company Secretarial Assistant to join their Group Secretariat. In this dynamic role, you will report to the Deputy Company Secretary as well as supporting the Head of Compliance, Regulation & Commercial Contracts and the Chief Legal Officer to ensure the efficient operation of the department. This position offers a fantastic opportunity for professional growth in governance.

Responsibilities include:

Governance Support:

• Assist Directors and senior management with corporate governance matters.
• Ensure compliance with the UK Companies Act, UK Corporate Governance Code,

Meeting Administration:

• Prepare and circulate Board and Committee papers.
• Attend meetings and drafting minutes regularly.
• Manage the administrative tasks related to Board and Committees.

Company Administration:

• Support statutory compliance for companies by updating records in Diligent Entities and preparing statutory filings with the Registrar of Companies.
• Maintain a timeline for key filings to ensure compliance.
• Assist with executing company resolutions and maintaining the group structure chart.

Additional Responsibilities:

• Administer the Diligent Boards and Diligent Entities systems.
• Support the Deputy Company Secretary and Chief Legal Officer on various projects, including annual reports.

The successful candidate is likely to have the following skills and experience;

• Experience supporting Company Secretarial functions within a business with a desire to build a governance career.
• Highly proficient in drafting minutes and knowledge of UK corporate governance and company law.
• Familiarity with Diligent Boards and Diligent Entities (or similar systems) is highly desirable.
• Experience drafting company documentation, such as confirmation statements.
• Strong relationship management skills and confidence when interacting with senior colleagues.
• Ability to work independently, manage pressure, and meet tight deadlines.
• Exceptional attention to detail and strong organisational skills.
• A collaborative team player with excellent written communication skills.

Qualifications:

• Degree educated or equivalent is essential; a law degree is a plus, and study support is available if you are aiming to qualify as a company secretary.