Executive Assistant to Company Secretary (FSTE 250)

Location: London (Hybrid 3 days in office)
Salary: Competitive

Overview

A prestigious financial services organisation is seeking a highly organised and proactive professional to join their Company Secretariat team. This role provides a unique chance to work closely with senior leadership, including Board members and Non-Executive Directors, while playing a key role in governance and executive support.

You will ensure governance processes run efficiently, coordinate high-profile meetings and provide seamless administrative support to senior executives, all while maintaining the highest standards of accuracy and professionalism.

Key roles and Responsibilities

Governance Support

• Coordinate the annual schedule for Board, Committee, and Executive meetings, ensuring key dates and deadlines are met
• Organise and support meetings, including preparing agendas, papers and minutes
• Manage the production and distribution of Board materials using secure portal software, ensuring clarity and consistency
• Act as the main contact for Non-Executive Directors, supporting attendance at meetings, events, and regulatory requirements
• Oversee Board-related events such as offsite meetings, training, and engagement activities
• Maintain formal records and minute books across the organisation

Executive Support

• Provide diary management, email oversight and administrative support for senior executives
• Coordinate travel, meetings and internal communications efficiently
• Collaborate closely with the wider Executive Assistant network and Company Secretariat team to ensure smooth operations

Experience and Qualifications

• Strong organisational skills and meticulous attention to detail
• Experience supporting senior leaders or directors
• Degree or professional governance qualification (desirable)
• Previous experience with board-level governance or exposure to executive committees (desirable)
• Familiarity with board portal software (such as Diligent)
• Experience within financial services or a regulated environment

Attitudes and Behaviours

• Excellent written and verbal communication
• Ability to manage multiple priorities and stakeholders effectively
• Confident, calm under pressure, and solutions-oriented
• Flexible approach to working hours and responsibilities

Why This Role

This is a rare opportunity to work at the centre of a governance function, supporting senior executives. Ideal for someone who thrives in a dynamic environment, enjoys managing complex schedulesand takes pride in delivering high-quality work.

At The Core Partnership, we embrace diversity and believe in the inherent value of every individual. Our commitment to inclusivity extends beyond mere words; it’s ingrained in our core values of humanity, passion, honesty, and commitment. We therefore welcome all applicants, regardless of ethnicity or cultural background, age, gender, gender identity, nationality, religion, disability, sexual orientation, or any other protected characteristic.

We strive to create an environment where every person feels valued, respected, and empowered to succeed both internally and for the roles we recruit for. If you require any adjustments to facilitate your application process, please let us know.

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